One link for check-in. One QR in every room. More money from every stay.
Registration, requests and extras are all handled by hand. Staff are busy, and revenue goes unclaimed.
Staff collect the same information at arrival, when the queue is longest.
Breakfast, transfers, late checkout: nobody asks at the right moment.
Guests ring reception for small things. Staff walk, note and forget.
Maintenance every year, handsets that do not work, and no revenue.
Nine steps: register and sign, signed PDF, extras, room QR, order on WhatsApp or online, online orders in admin, collect and revenue.
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Features shown vary by plan. The admin and revenue steps are on Pro, and online ordering (Cloud Ordering) is a Pro add-on; see pricing below. Amounts are sample data for illustration, not a promise of results. Orders are indicative and confirmed by your front desk; StayVayu does not process payments.
Illustrative arithmetic with example prices. Your menu, prices and results will differ. Set your own numbers in the calculator below.
Guest convenience, staff simplicity and owner control, without new hardware or software for your team.
Everything opens in the phone's browser from a link or a QR.
Pre-arrival links show your extras before the form, with a live total.
Room number pre-filled. Quantity steppers, and nights for per-night items.
Where the guest’s phone supports it, tap the mic, speak, check the text and send. The menu always works too. Free on every plan, and we do not store audio.
Aadhaar last-4 only, with a never-attach-the-card reminder. One tick for foreign guests.
Signed registration generated on the guest's phone, ready to send to the hotel.
One guest can send the link to everyone sharing the room, or fill it in for them.
WiFi, breakfast timing, checkout and nearby places on one searchable page. Share one link, or put one QR in every room. Free on every plan.
Each extra carries its own GST rate. The guest sees the total before sending.
Room, items, GST and total arrive on WhatsApp like a message from a friend, or lands in your admin when guests send online. Zero training.
Send the check-in link on any channel. One tap from the guest queue on Pro. Copy or shorten the link if you prefer.
Live counts for today, pending, link sent and checked in, with arrival reminders. Add guests with room, rate, dates and booking source. Pro.
Save staff by role and category. A laundry or food order pre-selects housekeeping or kitchen, and one tap forwards it on WhatsApp. Pro.
WiFi, towels, water and housekeeping requests go through the QR instead.
Upload a CSV of arrivals instead of typing them. Re-import later to update the same guests. Pro.
One tap sends a WhatsApp video-call request for ID checks. Pro.
After checkout, send your Google review link in one tap. Pro.
Edit the guest invite, video-call and staff messages (order received, order approved) in your own words. Pro.
The menu is yours. Change a price or add a Diwali special in minutes, and take it with you anytime.
Check-in, extras and room menu in the language your guest picks. Your admin and orders stay in English.
Pick which extras go to which guest or room, then send the link by WhatsApp, SMS or email. Pro.
Orders, upsell revenue, most-sold and most-wanted items. Filter by payment pending, marked paid, total mismatch or guest interest. CSV exports. Pro.
Every order total is checked against your own menu and tax settings before you collect.
Save your UPI ID, pick which one to send per guest, and send a pre-filled link. You verify the payment and mark it paid. Pro.
Set GST and other taxes such as luxury tax, each with its own rate, applied to the room and extras. Pro.
Hotel name, WhatsApp and address come from your licence, so a guest link cannot be changed to send details to someone else.
One-click full backup, plus guest and sales CSV exports. Restore on any device. Pro.
Record your income and everyday expenses in one place, and see what came in and what went out each month. Simple on purpose, not full accounting software. Pro.
Bring in bookings from your channel manager instead of typing each guest. They land in your guest queue, ready for check-in links. Pro.
With Cloud Ordering, guests send registrations and room orders straight to your hotel online, and they show up in your admin. Just ₹99 per room per year on Pro.
Guests tap “Send online to hotel” on the registration form, the extras page or the room QR menu. No WhatsApp needed.
New online orders appear in your Sales, Guest Queue and Rooms, ready to forward to staff.
WhatsApp only, online only, or both, set for your hotel. Guests who prefer WhatsApp can still use it.
Admin email and password login, with password reset by email. Only your hotel's signed-in admin can see your online orders.
Your guest data stays protected. You can choose to delete each online order once it is saved to your device.
Online orders flow into the Pro tools you already use: analytics, staff forwarding, UPI links and GST invoices.
Intercoms need installation, yearly maintenance and repairs, and they earn nothing. A QR sticker and the WhatsApp your staff already use do the same jobs and sell too.
Here “intercom” means a room-to-reception phone system, not the Intercom customer-chat software.
| Room intercom / in-room phone | StayVayu Room QR | |
|---|---|---|
| Setup | Wiring, handsets and an exchange fitted room by room. | EasierA QR sticker or card per room. No wiring and no handsets. |
| Yearly upkeep | Maintenance, repairs and replacing dead handsets. | LowerNo hardware to maintain. Free for up to 15 rooms, paid plans for more. |
| Does it earn? | No. It only carries calls. | EarnsGuests see your menu and order chai, laundry, extra beds and more, so each request can become a sale. |
| Who must answer | Someone has to be at the desk to pick up. | BetterOrders reach your staff’s WhatsApp, so whoever is on duty sees them on their phone. |
| Accuracy | Orders are repeated aloud and easy to mishear. | BetterRoom number, items, quantity, GST and total arrive in one message. |
| Record | A phone call leaves no record. | Every order is a written WhatsApp message. Pro also keeps them in a Sales tab. |
| Hotel information | Guests call reception for WiFi, checkout time and nearby places. | BetterA searchable info and FAQ page on every plan, up to 20 entries. |
| Language | Guest and receptionist need a language in common. | Guests tap items from a menu, or speak an order and check the text before sending. Voice is free on every plan. |
| Needs a smartphone? | Intercom winsNo. Any room phone works. | Yes. The guest needs a phone with a camera and mobile data. No app to install. |
| Emergencies | Intercom winsA reliable direct line to the desk. | Not meant for emergencies. Print a phone number on the card. |
Move the sliders to match your hotel. The intercom figures are examples, so replace them with your own quote or bill.
Illustrative only. It counts fitting and upkeep against the StayVayu plan price, and does not count the extra sales guests make through the QR. Prices exclude GST where applicable.
Intercom costs vary by system and hotel, so we have not put prices on the intercom side.
Room QR is included on every plan: up to 15 rooms on Free, 25 on Growth and 30 on Pro. Each extra room on Growth or Pro is ₹99 per year. Pro can add Cloud Ordering for ₹99 per room per year.
Every plan sends links and orders by WhatsApp, SMS or email. New hotels try Growth free for 30 days.
A QR on every door opens your in-room menu. Orders go straight to staff WhatsApp. Included for up to 15 rooms on Free, 25 on Growth and 30 on Pro. Each extra room on Growth or Pro is ₹99 per year, billed annually from your licensed room list.
Guests can speak their order, check the text and send it. Voice is converted to text by the guest's phone browser. StayVayu does not record or store audio.
Available on the Pro plan. Guests can order and register online, and the orders appear in your admin. Billed yearly from your licensed room list. Prices exclude GST where applicable.
We build your QR, your menu and your tracking, then review your results with you each month and tune what you sell. You send your menu and prices. We do the rest, so it also saves you and your staff the time of setting up and updating it. Works on Free, Growth or Pro. Prices exclude GST where applicable.
Separate from your yearly plan. The Sales tab and analytics are part of the Pro plan; on other plans we review your orders and show you how to track sales.
Free to start · No credit card · Nothing auto-charged · Prices exclude GST where applicable
Move the sliders and pick the extras you plan to sell. Defaults are conservative.
Yes. Free gives you web check-in with guest details sent to your WhatsApp, Room QR for up to 15 rooms, and no-charge upsells and requests all month. Priced upsells run on the 1st to 5th of every month. The signed PDF, priced upsells all month and the staff admin panel are on paid plans.
The Growth plan for all your rooms: priced upsells all month, e-signature, signed PDF and Room QR. The staff admin panel is on Pro. Nothing is charged automatically. After 30 days you can pay for a plan or carry on with Free.
Yes, for up to 15 rooms. Hotels with more rooms need Growth (up to 25 rooms) or Pro (up to 30 rooms), with ₹99 per extra room per year above that. On Free, no-charge requests such as water, towels and WiFi info work all month, and priced orders open on days 1–5 of each month. Paid plans keep priced orders open all month.
Cloud Ordering is an add-on for the Pro plan at ₹99 per room per year. Guests can send registrations and room orders directly online instead of only on WhatsApp. The orders then appear in your admin.
No. Free, Growth and Pro all work with WhatsApp and email alone. Add Cloud Ordering if you want guests to be able to order and register online without WhatsApp, for example guests who do not use it, or orders that should arrive in your admin without copying messages.
On Pro, save each staff member with their role and the categories they handle. When an order is in your Sales list, whether it came from WhatsApp or came in online, the matching person is pre-selected. You review the message, tap once and send it on WhatsApp. StayVayu does not track whether the task is finished.
For routine requests, yes: water, towels, chai, laundry and extra beds can be ordered from a QR in the room and arrive on your staff’s WhatsApp. Keep one direct phone line for emergencies and for guests without smartphones. You can run both for a month before deciding.
No. Links and QR codes open in the phone's browser. No download, no signup.
A guest scans the QR on the room door, picks items and taps order. They then send a WhatsApp message with room number, items, quantities, GST and total to your hotel number. Your staff only need WhatsApp. With Cloud Ordering, guests can also tap “Send online to hotel”, and the order reaches your admin online. No WhatsApp needed.
You can send links to guests on WhatsApp, SMS or email. Guests can send registrations and room orders by WhatsApp, by email, or (with Cloud Ordering) directly online, with no WhatsApp needed. Your hotel chooses WhatsApp only, online only, or both.
It is a yearly add-on at per year, on top of any plan. A specialist sets up your QR codes, menu, staff WhatsApp orders and tracking in the first week, launches it with you in the first month, then reviews your results every month and suggests which upsells to sell and how to price them.
Yes, on the Pro plan. Record your income and everyday expenses in one simple place and see what came in and went out each month. It is built to be simple, not to replace your accountant or GST filing tools.
Yes, on the Pro plan. Bring in bookings from your channel manager instead of typing each guest, and they appear in your guest queue ready for check-in links. Ask us which channel managers and file formats work with your setup.
Your menu is yours and you own it. You can mark items for before-arrival only, in-room only, or both. Changes go live in minutes.
It works standalone, with no integration. On Pro, you add guests to the queue by hand or by CSV import.
Yes. One tick adds passport and visa details and the other fields hotels need for C-Form reporting.
Guests only pick items from your menu. On Pro, your front desk sees an order total based on your menu and tax settings before collecting.
No. Totals are indicative and your front desk confirms. On Pro you can send a pre-filled UPI payment link; you verify the payment and mark it paid yourself.
Only you. Guest details are never shared with anyone else, and we never sell them. Without Cloud Ordering, registrations go straight to your hotel's WhatsApp or email. With Cloud Ordering, online orders are protected, and only your hotel's signed-in admin can read them. You can have each order deleted online once it is saved to your device. See our Privacy Policy for details.
Rooms included: 15 on Free, 25 on Growth, 30 on Pro. Above that, each extra room on Growth or Pro is ₹99 per year, and Free needs an upgrade. Hotel groups or very large properties can contact us for a quote.
Yes, on every plan at no extra cost. Where the guest's phone browser supports it, a microphone button lets them speak an order, check the text, fix anything and send it. Voice is converted to text by the phone's browser. StayVayu does not record or store audio. Tapping the menu always works too.
Yes, on every plan. Add your entries (WiFi, FAQs and nearby places, up to 20) and guests get one searchable page. Share the same link on WhatsApp before and during the stay, or put one in-room QR on every door. The in-room version also shows room-only details such as the WiFi password. Add translations and each guest sees the answer in their chosen language, and anything untranslated shows in English. Phone numbers and links become tappable, and nearby places can open a map.
Yes. Start with up to 15 rooms on Free and see the value. When you want the rest of your rooms covered, move to Growth (up to 25 rooms) or Pro (up to 30 rooms) at any time.
No. StayVayu collects the passport, visa and other details a hotel needs. The hotel files the C-Form itself on the FRRO portal.
Put the desk QR at reception. Guests scan it and register on their own phone, entering the room details the front desk gives them.
Your property drops to the Free plan. Your menu stays with you, and you can export a backup of your records at any time.
Independent hotels, lodges, guest houses and homestays that already run on WhatsApp. It is not a PMS or channel manager, and it works alongside whatever you use today.
Get started free, with no credit card needed. New hotels also try the Growth plan free for 30 days.
Tick the extras you would sell and slide the orders per month. Prices are examples, so think of your own guests.
Examples only. Figures are full sales before your own costs, and for cab or pickup rows the hotel usually earns a share of the fare. Real results depend on your guests, prices and how well you promote the QR. Uses the Growth plan, so priced upsells run all month. Prices exclude GST where applicable.
Free to start, plus the Growth plan free for your first 30 days · No credit card
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